February 9, 2004
America Online
Dulles, VA

Attendees:

Cindy Loison, President
Lisa Forester, Secretary
Kurt Cowles, President-Elect
Nancy Streeter, Communications Director
Amy Lourenco, VP, Programs
Judy Perrault, Past President
Judy Carter, Treasurer
Bonnie Little, VP, Membership
Richard Gould, Found Rep & Scholarship Coordinator
Lynn Padgett, Alt Registration Coordinator
Maggie Chan, Certification Rep
Mary Saily, Asst VP Programs
Evelyn Kaiser, Diversity & Workforce
Nancy Puccini, Chapter Discussion Group

Agenda:

The January 2004 and Transition Board meeting minutes were approved.

Treasurers Report

Judy Carter reported that the bank account balance is $22,381.83.

Membership Report

Bonnie Little mentioned there’s a difference between who SHRM says is a member of National SHRM and the number of chapter members who say they are National members. Bonnie will contact the Area 2 rep at National to determine how we can get our members recognized at National as Dulles chapter members.

Bonnie said she has 184 members in our database (we had 163 in December 2003). Only 51 members had paid 2004 chapter dues. Bonnie will send Lisa her database to update the mailing list labels for meeting flyers. Lists will be reconciled in May when the annual dues cutoff occurs. Bonnie will include a statement in the Directory that all chapter members are members of National SHRM. Robin will work with Bonnie to establish follow-up dates on invoices. Cindy gave Bonnie business cards that were collected at the last meeting so she can call non-members and encourage them to join our chapter. All agreed that April 1st should be the deadline to pay annual chapter dues. This will be announced at the March Chapter Meeting.

Programs Report

The first available meeting sponsor opening this year is July. We don’t yet have a topic for the July meeting, but we may do an FLSA Update if new guidance is released in time. Amy asked if anyone on the Board had a tv/vcr unit that’s needed for the May meeting. No one has one that’s large enough that would accommodate our meeting size, so Sarah will check with the hotel. The Board agreed that we should pursue having the State of Virginia Workforce Development representative speak at the October meeting, based on Evelyn Kaiser’s recommendation. Amy discussed the results of the 2003 Meeting Evaluation Forms. Ardell Fleeson and her topic, “Networking,” was rated the highest in 2003. Other highly rated topics were were training and development, coaching, and diversity. The breakfast meeting was rated highest for organization, facilities, etc. The Board decided that we should inform the hotel that we will be forced to move to another location if the Dulles Marriott Suites cannot accommodate the chapter for at least a few breakfast meetings during 2005. Amy advised that she needs suggestions on speakers and topics. She’s trying now to find a speaker to talk about “Training.”

Communications Report

Nothing to report.

Diversity and Workforce Education Report

Evelyn reported that she has Workforce Development speakers scheduled up to October for the short presentations before each Chapter meeting. Evelyn also discussed a Telework program on February 26th and asked about having it certified. Kurt and Maggie mentioned that certification takes 10 days to 2 weeks.

Old Business:

a. Member Survey. Mary talked about selecting meeting topics to list in the member survey. She advised that she’d send out a list she had developed and ask for comments from Board members. Cindy said that we should give feedback to the membership on the results of the survey. Feb 23 is the release date for the survey, and we’ll leave it up for 2 weeks. Cindy will send a message to all members asking them to take the survey. We will plan to discuss the results at the March Board Meeting.

b. Chapter Discussion Group. Nancy Puccini says attendance is picking up for the Chapter Discussion Groups. She gave an update on future topics and is looking for facilitators. Cindy advised to ensure that topics are posted on the website when they are finalized.

c. Demographic Questions. There were comments that the question of the month drags on too long and prolongs the introductions. Several different suggestions were made. It was decided that the question would be posted for all to see. The February meeting question will be: “How many years of HR experience do you have?”

d. By-Laws: Kurt advised that the Oct 86 version of the By-Laws is all that could be located. Kurt discussed edits to the By-Laws that he’s recommending. He suggested adding sections on Chapter Dissolution, Code of Ethics, and Amendments to By-Laws Procedures. Kurt, Maggie and Amy said that they would review the By-Laws and proposed changes and report back at the March meeting.

e. We tabled discussion on ideas on how to connect members of the Board until next month’s meeting. There are still plans underway to hold a weekend dinner for Board members and their spouses/guests. If we do that, Cindy would like to invite past presidents.

New Business:

a. Richard Gould was introduced to the Board as our new Foundation and Scholarship Representative.

b. Cindy is working on the idea of a New Member Orientation, a 30-minute program to be held during our Chapter Meeting networking time.

The meeting adjourned at 8 p.m. The next Board Meeting is scheduled for March 8th at AOL.

Questions or Comments? Contact the President

Previous Board Minutes