|
 |
Current Board Meeting Minutes
DULLES SHRM BOARD MEETING MINUTES
ARTEL, Inc.
MAY 8, 2006
Board Members Present:
Maggie Chan, President
Kurt Cowles, Past-President
Lynn Padgett, Vice President, Membership
Denise Henderson, Communications Director
Judy Carter, Legislative Liaison
Cindy Loison, Director, Discussion Group
Amy Lourenco, Secretary
Lisa Forester, SHRM Foundation Rep & Scholarship Coordinator
Chas Sumser, Certification Representative
Joseph Gregory, Assistant Vice President, Membership
Kimberly Esch, Registration Coordinator
Nidhi Kanungo, Student Chapter Liaison
Board Members Attending via Phone:
Mary Walter Midkiff, Vice President, Programs
Sarah Cower, Treasurer
Wendy Mack, Assistant Vice President, Programs
Board Member Absent:
Judy Perrault, Director at Large
Mary Saily, President-Elect
Denise Hartman, Assistant Vice President, Programs
Andrea Evans, Assistant Vice President, Membership
Evelyn Kaiser, Diversity/Workforce Education Director
Agenda:
The meeting was called to order at 6:05 pm.
Minutes
Kurt Cowles and Judy Carter noted a few amendments to the April minutes. Amy Lourenco moved and Kurt Cowles seconded the approval of the amended minutes for April 2006. The motion passed unanimously. Amy Lourenco will distribute the amended minutes electronically to the Board.
Student Chapter Liaison (& related topics)
Last month, we discussed offering one student per meeting free attendance but didn't vote on the proposal. Amy Lourenco brought up the issue of helping unemployed members instead of students - a way of using our financial resources to help current members (vs. possible future ones). National SHRM currently offers one free year of membership to unemployed members. Judy Carter thought we should keep the issues separate and that it didn't necessarily have to be one or the other, while Kurt Cowles believed we should look at the financial picture and free attendance/membership in totality. Nidhi Kanungo and Amy Lourenco were asked to report back to Maggie Chan, Mary Saily & Kurt Cowles by the August Board meeting their suggested guidelines for free and/or reduced membership/meeting attendance, including definitions of student, etc. One recommendation was to simplify the student issue by reducing the cost of student attendance to $10 (from the current cost of $25).
Certifications
Chas Sumser is defining success as (1) a study group with a high pass rate and improved survey results, and (2) improved communication on certification-related issues. He thanked Kurt Cowles for filling in for him for a few months. Eileen Taylor will again be the facilitator for the class and she already has the laptop that the Chapter purchased. Chas Sumser recently surveyed last year's study group and only 4 of 15 responded. He feels that this was due to (1) incomplete info on the attendees (e-mail, phone numbers, etc.) and (2) lateness of the survey [which should have been done by the previous Cert Rep right after the class finished]. The facility was not rated highly; this year, we will be using the same facility but have addressed the resource issue by purchasing our own laptop. We wondered whether the Tysons location (National Louis University) was problematic for some folks. The coordination of the study group was also rated poorly (due to lack of on-going communication by last year's Cert Rep as well as lack of timely material distribution). Chas Sumser will be surveying each participant of this year's class as soon as the testing window closes, asking for feedback on the class (regardless of whether or not they passed the test). He believes that managing the expectations of the group is key -- some folks had noted that they expected a lecture format rather than the group participation/facilitated discussion.
Plans for the group will be announced at the May meeting. The session will run from the week after Labor Day until just before Christmas. Materials will be ordered as early as possible, and the plan is to provide the syllabus to the students at the first class. The target for the group is 15 students. Chas Sumser will be working on suggestions for pricing (including compensation for Eileen) to present at the June Board meeting. In the past, NOVA members and NLU students have received Dulles member pricing.
We talked about a possible spring session of the study group. This would be difficult to organize because Board terms run on a calendar year. A spring session would need to be started in January, difficult with a new Cert Rep. Joseph Gregory suggested a different format, shorter "crash" class as an alternative.
All monthly programs (except September & November which are TBA) have been submitted to HRCI for pre-certification. The printed notices of pre-certification weren't available for the first three programs of the year. The newsletter noted that folks who need the Program ID number can contact Chas Sumser to get them. In the future, Chas Sumser (or Kurt Cowles) will bring the notices to each meeting.
As noted above, Chas Sumser has purchased the laptop as authorized by the Board. It will be available for other uses (besides study group). Chas Sumser will be responsible for maintaining and scheduling it.
Foundation/Scholarship
Lisa Forester provided an attachment outlining her goals: supporting the SHRM Foundation, achieving "Chapter Champion" status, and awarding two scholarships. It was noted that the SHRM Foundation accepts donations at the national conference; if you donate there, please make sure to list yourself as a member of Dulles as we do get credit for those donations as well. We also receive credit toward our CAP for the number of members who donate.
We have already started publicizing the Foundation scholarship and will continue to do so via MailerMailer and newsletters. Lisa Forester will work with Nidhi Kanungo to advertise the Dulles Scholarships with local schools as well as with Denise Henderson for MailerMailer and newsletters. Applications will be accepted in September and winners presented at the October meeting.
Lisa Forester will be handling All drawings (50/50, gifts) at meetings. We are collecting business cards for all prize drawings (donated items, Chapter-purchased, sponsor) and then giving those to the sponsor after the meeting.
Membership
Joseph Gregory presented statistics through 1st quarter. These included the demographics of gender, years experience, certification, and education. The team has also started tracking payment method (74% on-line) and the when members (re)join. Finally, they have started to track "engagement" as measured by the number of meetings attended. Through March, 63% had attended at least one regular chapter meeting while 37% hadn't attended any. Mining these statistics will enable us to delve deeper, perhaps targeting the group who hasn't attended any meetings (are they senior members, for instance).
We have 189 total registered members, while 182 of those are paid. Mailers were sent to 48 brand new members.
The directory is currently being proofread. It is a word document that will hopefully be able to be placed on our website so that members can search on it (via login/password). We discussed the possibility of publishing an addendum to the directory at a later point to cover folks who didn't (re)join in time to be in this directory.
State Council Meeting
Kurt Cowles reported on the meeting held in May at Busch Gardens. The State Council will be providing a travel subsidy to encourage chapter members to attend meetings. They discussed the ".jobs" initiative - a SHRM effort that provides a single point of entry for job listings that flows to "yourcompany.jobs". We will get money back from our members if they post jobs here.
Kurt Cowles will be reviewing national's recommendations on ByLaws revisions and getting back to us on what, if anything, we need to change to be in compliance.
The State Council is seeking nominations. If you're interested, contact Madeline Taylor.
Mike Robeson is seeking Best Practices. Please send things you think Dulles does well to Kurt Cowles for forwarding on.
The 2006 State Conference will be in Roanoke in October. Mary Walter Midkiff and Cornelia Gamlem are on the program committee for the 2007 Conference to be held at the Crystal City Hyatt.
The next State Council meeting is July 28th in Staunton. This is the last year for the HR games at the national conference.
Chapter Operations
Meeting Schedule
There is a Board meeting on June 12th, but no Chapter Meeting (due to national conference). In July, there is no Board meeting, but there is a regular chapter meeting on the 19th (breakfast). There is a New Member Orientation at 4:30 on May 17th (prior to our regular meeting).
Miscellaneous
We brainstormed ideas including:
- charging a premium for walk-ins (NOVA does this)
- having an "subscription" type arrangement where you pay for membership and a certain number of meetings upfront
- a new member social
- a professional development workshop to be held 1 hour prior to our regular meetings
Registration
We will start to require written notification of cancellation (via e-mail) so that we can date stamp the cancellations. Denise Henderson will make the changes to our site and Kimberly Esch will set up an email address for this purpose. Kimberly Esch will announce this change at the May meeting.
br />
Peer Mentoring
Maggie Chan discussed the NOVA program and will send info to all of us. They have asked us to participate because they need folks for the 2007 class. Lynn Padgett has been through the program and recommended it highly.
The meeting was adjourned at 8:10 pm.
Respectfully submitted,
Amy Lourenco
Secretary
Previous Board Minutes
April 2006
March 2006
February 2006
January 2006
December 2005
November 2005
October 2005
September 2005
August 2005
June 2005
May 2005
April 2005
March 2005
February 2005
January 2005
December 2004
November 2004
October 2004
August 2004
July 2004
June 2004
May 2004
April 2004
March 2004
February 2004
January 2004
December 2003
October 2003
September 2003
August 2003
May 2003
April 2003
March 2003
February 2003
January 2003
|
|
|
|
|
