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Current Board Meeting Minutes
DULLES SHRM BOARD MEETING MINUTES
ARTEL, Inc.
June 12, 2006
Board Members Present:
Maggie Chan, President
Lisa Forester, SHRM Foundation Representative & Scholarship Coordinator
Judy Carter, Legislative Liaison
Mary Saily, President-Elect
Mary Walter Midkiff, Vice President Programs
Wendy Mack, Assistant Vice President Programs
Denise Henderson, Communications Director
Andrea Evans, Assistant Vice President Membership
Kimberly Esch, Registration Coordinator
Joseph Gregory, Assistant Vice President Membership
Chas Sumser, Certification Representative
Kurt Cowles, Past-President
Lynn Padgett, Vice President Membership
Nidhi Kanungo, Student Chapter Liaison
Board Member Absent:
Judy Perrault, Director at Large
Denise Hartman, Assistant Vice President, Programs
Evelyn Kaiser, Diversity/Workforce Education Director
Cindy Loison, Director, Discussion Group
Amy Lourenco, Secretary
Agenda:
The May 2006 Board meeting minutes were approved
TREASURER'S REPORT:
The checkbook balance as of June 4th was $21,370.40. Maggie Chan asked about penalties for withdrawing money from the stock market certificate, if we need it. Judy Carter believes the certificate was purchased in November and renewed during that month each year. Maggie Chan will confirm that with Sarah Cower. Maggie Chan asked Kurt Cowles about the chapter's donation to the SHRM Foundation. Kurt Cowles said we made the 2005 donation in November. We'll discuss the 2006 donation at the August Board Meeting. Judy Carter noted the budget for Mailer-Mailer has already been spent. Denise Henderson confirmed hat this expense is paid annually and we've already gotten the invoice this year and paid it.
OLD BUSINESS:
Member Survey. Mary Saily reported on the results of the member survey. There was a 30% response rate. A breakdown of the types of organizations represented by the respondents was noted. Next she discussed the survey content. Satisfaction with the chapter equaled the rate of importance in most subject areas. Satisfaction ratings all decreased slightly over 2005. Mary Saily suggested that we focus on "Monthly Discussion Groups" and "Learning". Chas Sumser suggested the importance of the discussion groups according to survey responses has dropped, as well, so perhaps the decline is not that significant. The category interest levels were discussed, including topics in order of importance and sub-topics. Mary Saily mentioned that if you wait until survey results are in and analyzed to schedule the second half of the year's programs, you risk not being able to get speakers and sponsors on short notice. Denise Henderson noted that the Chapter Discussion Groups could react to the survey results more easily. Wendy noted that "open forum" chapter meetings could address some of the issues raised by survey respondents. Chas Sumser noted that an "open forum" meeting wouldn't qualify for certification. Joseph Gregory suggested we could have evening discussion groups in the months when we have breakfast chapter meetings. Maggie Chan said she'd mention this to Cindy Loison. Mary Saily discussed the comments received on the surveys. Kurt Cowles noted some newcomer negative comments and how they could be addressed. Joseph Gregory suggested that we consider structured networking for job seekers and those with jobs to fill. Mary Saily will write an article for the newsletter that summarizes the survey results and what the chapter will be doing to address concerns.
NEW BUSINESS:
Meeting Space. Mary Saily has been looking at alternative sites for our Chapter Meetings. She's found that most hotels in the area have long, narrow conference rooms for groups our size, so it may be hard to find anything that solves the space issue we have at the Marriott now. Mary Saily has concentrated her search on the Herndon/Reston/Dulles area, but asked it she should expand out further. The Board recommended staying in the area already designated. Mary Saily's working under the assumption that we don't want to accept an increase in cost by moving. Only one hotel she's found thus far has a different shaped conference room that might offer more space-it's the Sheraton on Reston Pkwy at the Toll Road. Joseph Gregory suggested we look at the Holiday Inn on Route 28. Maggie Chan said one of our needs is more networking space. The best alternative thus far is the Sheraton, but Mary Saily hasn't yet seen it in person. She'll come to the August Board Meeting with two or three recommended alternatives, and we'll vote no later than the September Board Meeting.
Pricing of PHR/SPHR Study Group. Chas Sumser suggested paying the Instructor a guaranteed base fee, then a Performance Fee depending on the exam pass rate of the class. He also developed a pricing scheme for the students, whereby members of Dulles or NOVA SHRM and National Louis students all pay $700 and others pay $800. Denise Henderson suggested charging more for students not affiliated with any SHRM organization at all. The Board approved a 3-tier fee schedule: $700/$800/$900 and the Performance-based Fee for the instructor. Chas Sumser said the focus for the course would be advertised as a course for students who plan to take the certification exam.
2007 Virginia State Conference. We've been asked to partner with NOVA SHRM on the Virginia State Conference in 2007, to be held at the Crystal City Hyatt. We would be required to contribute financially, but we'd get money back based on chapter volunteer participation. Judy Perrault encouraged us to do this, as the entire experience when she was Chapter President was positive. We've been asked to contribute $5,000. The Board agreed to this amount, but Maggie Chan will try to get the budget for the Conference and find out what the formula will be to determine paybacks to our chapter.
Chapter By-Laws Update Kurt Cowles advised that SHRM National is asking all chapters to update their by-laws to include new mandatory items. Kurt Cowles said we already have 90% of what's required. He discussed the new requirements briefly, and will e-mail details to the Board in July. We plan to discuss the by-laws at the August Board Meeting. Kurt Cowles said the plan will be to complete the revision to the by-laws by the end of the year.
There will be no Chapter Meeting this month and no Board Meeting in July. The July Chapter Meeting is a Breakfast Meeting.
The meeting adjourned at 8:10pm.
Previous Board Minutes
May 2006
April 2006
March 2006
February 2006
January 2006
December 2005
November 2005
October 2005
September 2005
August 2005
June 2005
May 2005
April 2005
March 2005
February 2005
January 2005
December 2004
November 2004
October 2004
August 2004
July 2004
June 2004
May 2004
April 2004
March 2004
February 2004
January 2004
December 2003
October 2003
September 2003
August 2003
May 2003
April 2003
March 2003
February 2003
January 2003
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