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Current Board Meeting Minutes
DULLES SHRM BOARD MEETING MINUTES
ARTEL, Inc.
AUGUST 7, 2006
Board Members Present:
Maggie Chan, President
Kurt Cowles, Past-President
Denise Henderson, Communications Director
Wendy Mack, Assistant Vice President, Programs
Judy Carter, Legislative Liaison
Cindy Loison, Director, Discussion Group
Amy Lourenco, Secretary
Chas Sumser, Certification Representative
Lisa Forester, SHRM Foundation Rep & Scholarship Coordinator
Mary Saily, President-Elect
Joseph Gregory, Assistant Vice President, Membership
Lynn Padgett, Vice President, Membership
Board Members Attending via Phone:
Sarah Cower, Treasurer
Nidhi Kanungo, Student Chapter Liaison
Kimberly Esch, Registration Coordinator
Board Member Absent:
Evelyn Kaiser, Diversity/Workforce Education Director
Judy Perrault, Director at Large
Mary Walter Midkiff, Vice President, Programs
Andrea Evans, Assistant Vice President, Membership
Denise Hartman, Assistant Vice President, Programs
Agenda:
The meeting was called to order at 6:10 pm.
Minutes
Wendy Mack moved and Denise Henderson seconded the approval of the minutes for June 2006. Fourteen voted in favor with one abstention and the minutes were approved.
By-Laws Revision
Kurt Cowles proposed several revisions to the By-Laws as suggested by National. (Minimal revisions were needed as we had previously revised them in August 2004.) We reviewed the proposed changes and changed/added some. Kurt Cowles will forward to National for preliminary approval. We will then present them to the Board for formal approval and to the entire Chapter. Once approved, they will be signed and sent back to National for their counter-signature.
Executive Committee
Mary Saily proposed the creation of an Executive Committee as an adjunct to the full Board. This Committee would meet periodically throughout the year with the purpose of reducing the meeting time burden on the full Board. Discussion revolved around concerns about the perception of back-room deals, and the fact that all actions would require approval of the full Board anyway. The majority present agreed that there was no need for the creation of that body.
Succession Planning
Mary Saily presented a proposed process and timeline for nomination and election of the 2007 Board. The Nominating Committee (Mary Saily, Maggie Chan & Kurt Cowles) proposed several changes to the Board structure. One of the recommendations is splitting the current Programs/Sponsorship functions. There will be a VP and AVP Programs and a VP Sponsors. They recommend a VP Membership and a single AVP (along with committee members). The Director at Large position will be eliminated (with the "floater" function carried out by the Past President and/or President-Elect). Registration may be staffed by one Board member and 1 assistant or 2 Board members.
Current Board members are encouraged to let Mary Saily know ASAP if they wish to continue in (1) their present position or (2) another position by also filling out the "Willingness to Serve Form" by 8/21 We hope to encourage membership on committees to reduce the burden on Board members as well as grow future Board members. We will also be creating a drop down menu option on the "Willingness to Serve" forms for members to sign up as committee members.
Meeting Space
Mary Saily reviewed her research comparing our current meeting space (Worldgate Marriott) with the Sheraton Reston. The Sheraton has more and larger rooms with a variety of seating arrangements available. They will also give us an adjacent room at no additional charge for networking, sponsor table, etc. The cost for dinner is the same, and for breakfast the Sheraton is cheaper. However, the minimum guarantee at the Sheraton is higher (50 vs. 43).
Amy Lourenco moved and Kimberly Esch seconded a motion to contract with the Sheraton for meetings in 2007. The motion passed unanimously.
Study Group
Chas Sumser reported that 14 students are confirmed and paid. Of those, 4 are studying for the SPHR with the remaining 10 shooting for the PHR. Five are members of the NOVA Chapter with the remaining 8 Dulles members. An additional 4 students are likely to join. Eileen Taylor (the facilitator) indicated that an additional 3 registrants was OK (assuming that some would drop out as well). The class begins on September 12th and will be held at the Tyson's campus of National Louis University. Chas Sumser plans to send regular e-mails to the group to help build affinity.
Scholarship
Lisa Forester has already begun to advertise for our scholarships. She will also work with Nidhi Kanungo to get a tri-fold flyer to the schools. Applications will be accepted in September. In October, Lisa Forester will present suggested recipients to the Board. We hope to present two (2) $1,000 awards.
Treasurer
We've asked the webmaster to give us monthly bills (versus quarterly) for ease of analysis.
National Conference - we won't push them on monies due us for our volunteerism.
We've been asked for seed money for the Virginia State Conference. Maggie Chan told Kathleen Ferris (Chair) that we'd contribute $5,000 ($2,500 now and $2,500 in November when our CD matures).
Lynn Padgett & Sarah Cower have been investigating Joint Billing (National SHRM & Dulles). They believe that we should pursue this option for January. Mary Saily, Denise Henderson, Joseph Gregory & Amy Lourenco volunteered to assist with the project. They will be scheduling a conference call with reps from National.
VA State Council
Denise Henderson attended on our behalf. Issues discussed included upcoming State Conference, Junior Achievement (volunteers sought), and hot legislative issues (immigration, guns in the workplace, and paperless payroll). The next State Council meeting is at the start of the State Conference in October in Roanoke. There is a new disaster planning toolkit available at www.shrm.org as well as the ability to get a reduced price on the Learning System (Denise Henderson passed this info onto Chas Sumser for our upcoming class). 100% chapters are entitled to 8 free blasts per year to our members as well as members at large; Denise Henderson can coordinate these mailings.
Miscellaneous
Amy Lourenco will be leading the planning of the Holiday Party, beginning in October. She & her committee will be looking for sponsor contacts from Mary Walter Midkiff & her team to solicit them for gifts. We will also be installing the 2007 Board and giving a somewhat formal annual report (review of accomplishments, etc.).
The Winery Retreat is scheduled for September 16 from 1-5. We'll be meeting at Artel and taking a Reston Limo shuttle bus (a gift to us from Maggie Chan). Significant others are invited. There will be an opportunity to volunteer to bring food and non-alcoholic beverages to round out the fun at Chrysalis Winery.
The meeting was adjourned at 8:10 pm.
Respectfully submitted,
Amy Lourenco
Secretary
Previous Board Minutes
June 2006
May 2006
April 2006
March 2006
February 2006
January 2006
December 2005
November 2005
October 2005
September 2005
August 2005
June 2005
May 2005
April 2005
March 2005
February 2005
January 2005
December 2004
November 2004
October 2004
August 2004
July 2004
June 2004
May 2004
April 2004
March 2004
February 2004
January 2004
December 2003
October 2003
September 2003
August 2003
May 2003
April 2003
March 2003
February 2003
January 2003
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