October 11, 2004
America Online
Dulles, VA

Attendees:

Cindy Loison, President
Bonnie Little, VP, Membership
Nancy Streeter, Communications Director
Amy Lourenco, VP Programs
Andrea Evans, Student Chapter Liaison
Maggie Chan, Certification Rep
Kurt Cowles, President-Elect
Judy Carter, Treasurer
Lynn Padgett, Alt Registration Coordinator
Mary Lynn Billetteri, Legislative Liaison

Agenda:

The September 2004 Board meeting minutes were approved.

Treasurer's Report

The Treasurer’s Report for October was accepted. Checkbook balance as of Oct. 11 is $18,987.27. Line items for income and expenses for the 2005 budget were discussed. Board members with ownership of particular income or expense line items were requested to respond to Judy Carter with their input for next year.

Membership Report

Bonnie stated we now have 190 members for 2004. There will be a new member orientation at the November chapter meeting, which will be led by Cornelia Gamlen. Nancy will do an article for the newsletter and also do a MailerMailer.

Programs Report

Amy reported that programs are set up for the remainder of this year. We have scheduled an attorney to present on new COBRA rules in November. For 2005, we will have programs on training by Wendy Mack, dealing with difficult people by Cornelia Gamlen, and HR metrics. Other topics that are being considered include legal-related topics by the law firm of Jackson Lewis, and possibly another appearance by Scott Caewood from The Great Place to Work Institute, if he does presentations on other topics. This would depend on how much he would charge for the presentation. There followed a discussion on whether we should pursue speakers who charge for presentations, a departure from what the chapter has done in the past.

There was also a discussion on the amount charged for sponsor fees. Amy reported that NoVa SHRM charges $850, and other chapters charge less than we do. Mary Saily is checking with other chapters in the state regarding what they charge. So far, the $500 we charge has not been an issue with our sponsors.

Amy distributed copies of her report on survey responses from the May, June, July, and August chapter meetings. There was a brief discussion of the information in the report.

Amy noted that, in 2005, Programs will be headed by Mary Saily and Mary Walter Midkiff.

Communications Report

Nancy reported that there was nothing new this month from Communications.

Diversity and Workforce Report

Evelyn was not present.

Legislative Liaison Report

Mary Lynn reported that not a lot is happening legislative-wise at this time. The Harkin Amendment did not pass. She will do a legislative update for the newsletter.

Certification

Maggie reported that the net revenue from the PHR/SPHR study group is $1,250. This includes her recommendation of $2,100 ($100 for each of the 21 students) to Eileen Taylor for facilitating the class. The $2,100 was approved by the Board. Maggie recommended that, next year, we accept only 16 students in the group.

Student Chapter Liasion

Andrea is contacting area schools regarding setting up student chapters. She has contacted Mason Beale of National Louis University, but has not received a call back. She has spoken with Sandra Blake, an Operations Manager in continuing professional development at George Mason University, who expressed an interest in partnering with us on certification and offered some suggestions. Andrea is also working on setting up meetings with deans or faculty members at area schools. She will contact Marymount University regarding a student chapter there.

It was noted that the National SHRM website contains information on how to start a student chapter. There followed a discussion among the Board on getting the word out about Dulles SHRM. Kurt will contact national SHRM about having them list Dulles SHRM in their publications regarding our certification program.

Old Business:

Board Nominations: There are two positions left to fill - Legislative Liaison and Website Director. Everyone on the Board was reminded to go to the website and complete the Willingness to Serve Form.

Feedback on Paypal, Cvent, Acteva: Cvent is pricey, expects us to promote their name, and requires a minimum of 25 events. Maggie reported that NoVa SHRM is starting to use Paypal. Paypal charges 2.7% - 3.0% of the cost of the transaction, plus 30 cents. She will do some more research on this. Kurt reported that Acteva appears to be cheaper and more reasonable. It offers more options than just accepting payments. He will get more information for us on Acteva.

Update on Chapter Discussions: Upcoming discussion group topics include a legal update by Misti Mukherjee in November and training techniques in December.

Question of the Month: The question for October will be: What industry is your company in?

Donations for door prizes for holiday parties: After discussion, the Board decided to continue to purchase gifts for the holiday party, as we have done in the past, and not to solicit donations.

Dulles SHRM Scholarship Program for 2004-2005: There was no scholarship award for 2003 - 2004. It was discussed that we need to get the word out on the program. Maggie will review the scholarship program materials and report to the Board later.

New Business:

Kurt reported that the By-Laws were approved at the September meeting. However, he will double-check each ballot to make sure that only Dulles SHRM members voted. (Kurt later reported that all the ballot were from Dulles SHRM members, and the by-laws have been approved.)

The November Dulles SHRM Board Meeting will be held at AOL on Monday, November 17th at 6 pm.

Questions or Comments? Contact the President

Previous Board Minutes