October 10, 2005
MITRE
Tysons Corner, VA

Attendees:

Kurt Cowles, President
Maggie Chan, President-Elect
Evelyn Kaiser, Diversity/Workforce Education Director
Judy Carter, Treasurer
Denise Henderson, Communications Director
Mary Walter Midkiff, Assistant Vice President, Programs
Lisa Forester, SHRM Foundation Rep & Scholarship Coordinator
Bonnie Little, Vice President Membership
Mary Saily, Vice President Programs
Andrea Evans, Student Chapter Liaison
Sarah Cower, Registration Coordinator
Nancy Streeter, Director-At-Large

Agenda:

The meeting was called to order.

The September meeting minutes were approved with one addition.

Treasurer:

We reviewed the latest Treasurer’s Report. The cost of the Study Group Materials will be recouped once all the group members pay their fee. Kurt Cowles advised that we will send $1,050 to the President of the Mississippi State Council of SHRM for any HR needs in that state as a result of the Hurricanes. A review of our YTD expenses against the budget revealed everything to be on track.

Benefits Survey:

Nancy Streeter brought us up to date on the Benefits Survey. Originally seven participant organizations had tentatively agreed to participate in the Palmer & Cay survey in 2006. Now HRA NCA has decided to pull out and do their own survey. They complained about the survey tool Palmer & Cay planned to use, the cost of the survey and the competition it would present to an existing survey HRA NCA does. The result is that only three of the original organizations are now on board for the Palmer & Cay Survey. However, NOVA SHRM was going to discuss their further participation at a meeting later this week. Nancy Streeter will let us know the results of that discussion. Dulles SHRM will proceed with participation if NOVA SHRM agrees to continue. If they don’t, then the survey won’t be administered as there won’t be a large enough audience for it with only WTPF and Dulles as participants.

Board Ballot:

Kurt Cowles and Maggie Chan discussed the 2006 Board Ballot. We currently have no volunteers to serve as VP Membership and Legislative Liaison. The ballot will be distributed at the October chapter meeting and voted on at the November meeting. The new board will be sworn in at the December meeting.

Board Member Update:

Judy Perrault suggested that new members to the Board might be most useful. Bonnie Little announced that she’s changing careers and will be resigning from the Board in October. She said she’ll continue to handle the Membership duties until a replacement is identified and trained. Denise Hartman and Cindy Loison volunteered to speak briefly at the chapter meeting about their experiences serving on the Board.

Programs: Mary Saily, Mary Walter Midkiff and three volunteers will get together and discuss ideas for 2006 speakers and sponsors. The September meeting speaker is Misti Mukherjee and the October meeting topic is Disability.

Credit Card Machine/Pay Pal:

Maggie Chan advised that we have our credit card machine and charge slips. Registration, the Treasurer and the President will have passwords for our Pay Pal account. Registration can be done on-line for the October meeting, but payment will have to be made at the meeting as usual. The Pay Pal website is not quite ready to go live. We’re aiming for November to start using it.

Membership:

Bonnie Little advised that we currently have 241 members. Bonnie Little received names and addresses of 1,000 national SHRM members in our immediate vicinity who aren’t affiliated with a local chapter. She’s finished putting together mailings to half of them and will put them in the mail this week. Some of the other Board members will help get the rest of the mailers out. The letter we’re sending invites these people to our November orientation. Bonnie Little is having national SHRM do an audit of our membership then she’ll put out the Fall Directory.

Kurt Cowles announced that he won’t be able to be at the October meeting, so Maggie Chan will handle his duties.

Programs:

Mary Saily advised that February and March 2006 are scheduled. January and April have speakers but they are still working out the dates. No sponsor has been identified for the November meeting next month. Finding sponsors this year has been difficult. Several Board members suggested companies to target.

Certification:

Seventeen students are participating in the Certification Study Group. The group needs a laptop computer. The school is no longer able to provide it. We’ll discuss that purchase at the next Board Meeting.

Holiday Party:

Kurt Cowles asked for volunteers to help with the Holiday Party, and several Board members agreed to help.

Board Meeting Locations:

Kurt Cowles said he won’t be able to host the Board Meeting in November at MITRE as he has a conflict and will be away that afternoon. Denise Henderson tentatively volunteered her work site; she’ll confirm that and let us know. Mary Saily offered her office as well.

The meeting was adjourned at 8:10 pm.

Questions or Comments? Contact the President

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