Current Board Meeting Minutes

DULLES SHRM BOARD MEETING MINUTES
ARTEL, INC.
OCTOBER 1, 2007

BOARD MEMBERS PRESENT:
Maggie Chan, Linda Caporaletti-Hoyt , Sarah Cower, Joseph Gregory, Denise Henderson, Evelyn Kaiser, Cindy Loison, Jamey McNamara, Craig Petry

BOARD MEMBERS ABSENT:
Lynn Beisel, Teresa Buchholz, Judy Carter, Andy Drescher, Nidhi Kanungo, Marlene Mouanga, Mary Saily, Tina Strasheim, Chas Sumser

AGENDA:
The meeting was called to order at 6:13 p.m.

SECRETARY:
Craig moved and Joseph seconded the motion to approve the September 10, 2007 Board Meeting minutes.

TREASURER:
The Board reviewed the Treasurer’s Report dated October 1, 2007.  Our checking account balance is $14,544.98.  In addition, we have $32,520.93 in a separate cash management account.  In Tina’s absence, Sarah reminded the Board that we had previously discussed moving $5,000 from the checking account to the cash management account.  Given the small number in attendance tonight, Sarah will add the topic to the agenda for the November 5th Board Meeting. 

BOARD MEMBERSHIP
Sarah moved and Maggie seconded the motion to appoint Andy Drescher as Registration Coordinator and Linda Caporaletti-Hoyt as Assistant Registration Coordinator for the remainder of 2007, effectively immediately.

2007 BOARD GOALS – UPDATES

Chapter Discussion Group:
Cindy reported that the average attendance at the monthly discussion groups has been 17 and the average registered number is 12.  So far, Cindy has no complaints regarding “no shows” but that may change if the number gets larger.  The location for the meetings varies but they look for rooms that can accommodate 25 people.  Cindy has a committee that helps her decide on topics for the meetings during a monthly half-hour phone call.  They try to include topics that are “hot,” and also “regenerate” some from prior years that remain both timely and interesting.

Legislative Liaison:
Craig reported that participation in the Chapter’s annual visit to Capitol Hill was “high quality but not high quantity” this year, and that the group had better contact with Hill staff than in past years.  Craig also informed the group that there has been increased activity among Dulles SHRM members in terms of “calls for legislative action.

Registration:
Andy was not present, so Linda Caporaletti-Hoyt reported that one of their goals this year was to put the Dulles SHRM logo on the badges for Chapter Meetings.  Joseph explained for Linda’s benefit the history of the Board’s decision-making regarding moving the registration deadline from the Friday prior to the meeting to the Sunday prior to the meeting.  Denise pointed out that the Friday deadline remains in effect for cancellations and that if you register over the weekend you cannot cancel your registration. 

REGISTRATION:
Linda has been trying to get the registration statistics for the September Chapter Meeting.  And the October registrations to date.  Andy will provide an update at the November Board Meeting.

COMMUNICATIONS UPDATE:
Denise reported the following:

• The deadline for newsletter submittals is October 11, 2007.
• The deadline for November newsletter submittals is October 30, 2007.
• Nidhi has agreed to prepare the November newsletter since Denise will be on vacation.
• Denise will send out an e-mail regarding what needs to be set up while she is away. 
• Denise needs the November and December SIG Discussion Group information.
• This month our consultant is adding a link on the website that will allow members to make changes to their profiles. 

The Board discussed whether our photos should appear next to our names and titles in the Board listing on the website.  After some discussion of the pros and cons, Sarah said that the majority will rule and she will note this topic for follow up discussion.

2008 BOARD PLANNING:
Sarah presented the 2008 Board ballot for our review.  She noted that there are six new people who have been nominated to serve on the Board next year.  The ballot will be presented to the attendees at the October Chapter Meeting and the absentee voting process will be explained.

2007 SCHOLARSHIPS:
Nidhi was absent so the topic was not discussed.

HOLIDAY PARTY PLANNING:
The Board discussed that Amy Lourenco planned the party last year and that there were 6-7 volunteers.  The group had a couple of conference calls.  The budget for gifts was $9 to $12 per.  Sarah will lead the effort this year along with Cindy and Linda.

STATE CONFERENCE – CHAPTER TABLE:
We need volunteers for two shifts at the table on Thursday afternoon and Friday morning.

STATE COUNCIL MEETING:
The next one will be held on Wednesday afternoon of the State Conference.

ANNOUNCEMENTS AND ADJOURN:

• Denise, Evelyn, Teresa, and Andy need to provide update on their 2007 goals.
• The November Board Meeting will be held at Chas Sumser’s office.
• Mary has asked for summaries of Goals by the November Board Meeting for year end.
• We should also be thinking about “value adds” we could make for members in 2008.
• The November Board Meeting will be held at Chas’s office since Denise will be away. 

The meeting adjourned at 6:53 p.m.

Respectfully submitted,

Jamey McNamara
Secretary