November 9, 2004
America Online
Dulles, VA

Attendees:

Cindy Loison, President
Bonnie Little, VP, Membership (call in)
Nancy Streeter, Communications Director
Amy Lourenco, VP Programs
Andrea Evans, Student Chapter Liaison
Lisa Forester, Secretary
Sarah Cower, Registration Coordinator
Kurt Cowles, President-Elect
Judy Carter, Treasurer
Lynn Padgett, Alt Registration Coordinator
Judy Perrault, Director
Maggie Chan, Certification Rep

Agenda:

The October 2004 Board meeting minutes were approved.

Treasurer's Report

The Treasurer’s Report for November was accepted. There were no questions re the November report.

Judy presented the 2005 Proposed Budget to the Board and had questions on a number of items:

• Account number 2040 for newsletters and flyers, Judy clarified that she did not mean eliminating distribution of all hard copies of newsletters and that she suggested instead that hard copies of meeting announcements/flyers no longer be mailed to members since mailer-mailer does the job and would save on postage and photocopying costs.
• Account number 2060 gifts - clarified that this item would mean miscellaneous gift such as gift for outgoing president.
• Account number 2062 speaker gifts - increased by 10% to $1500.
• Account number 2110 speaker fees -- Amy suggested $2000.
• Account number 2012 holiday party gifts - chapter will give away top prize of an Apple Ipod, also suggested $1000 for holiday party gifts ($10-15/attendee for 45-60 attendees). Amy suggested that we solicit sponsors to give gifts, last year AFLAC gave away their ducks, Bonnie with Sperry gave away a wine basket. This year, Marriott willing to give away dinner and movie tickets, and AOL a pen. The cost for the centerpiece for the holiday party would be poinsettias that Jamie Dittmeier would get for $175 for 8-10, one for each table.
• Account number 2130 travel costs to meetings - include Leadership Conference in November where National SHRM pays for one member per chapter (usually the incoming president) and Dulles SHRM would pay for the second member (usually the incoming president-elect), budgeted $600 to include two nights of hotel stay, roughly $170/night, and registration fee of $150. Even though the meeting is in Crystal City, DC, Kurt suggested that for networking purposes, it made sense to let the attendees stay at the hotel. Other costs would include state conference meetings in Roanoke, Hampton, and Richmond where the chapter would reimburse for hotel stay and mileage.
• For the Transition Board Dinner, we’ll project the 2003 cost plus 10-20%. Kurt is in favor of the Board paying for the Dinner for any board member who cannot get reimbursed for it, due to having two SHRM reimbursements for the month of December. This is the policy used in past years.

Membership Report

Bonnie reported that there are currently 198 members. It was decided that 2005 dues will be invoiced in December. Bonnie advised the Board that there are no sign-ups for Orientation at this month’s chapter meeting. Nancy will send out a “last chance” message announcing the Orientation.

Programs Report

Amy reported that the chapter speakers are set for January, February and March 2005, and that work is in progress on April. We also have a sponsor identified for January and the later meetings are being worked.

Communications Report

Nancy reported that the Newsletter deadline is Friday, November 12th.

Diversity and Workforce Report

Evelyn was not present, but Cindy said that Evelyn will call Kurt about workforce initiative ideas for 2005.

Legislative Liaison Report

Mary Lynn was not present.

Certification

Maggie had no new information about the PHR/SPHR Study Group. She did discuss the chapter’s scholarship program, however. The Board discussed then clarified that scholarship applicants must be Dulles chapter members, sons or daughters of Dulles chapter members, or members of a local student SHRM chapter. Andrea, Lynn and Lisa volunteered to help on the Scholarship Committee.

Student Chapter Liasion

Andrea announced that she had contacted National Louis University and will have feedback at the next meeting.

Old Business:

a. Board Nominations: The ballot was finalized so that voting can take place at the Chapter Meeting on the 17th. Nancy agreed to have her name listed on the ballot as interim Website Director and interim Newsletter Editor, as there have been no volunteers thus far for either position. Each of the Board positions, with the exception of the President-Elect, will have a write-in space beneath it on the ballot so that any Chapter members interested in helping the primaries in 2005 can write their names in. Lisa will distribute the ballots at the Chapter meeting and then collect and tally them.

b. Feedback on Paypal, Cvent, Acteva: This topic will be discussed in January.

c. Update on Chapter Discussions: Cindy mentioned that the format for the Legal Issues Discussion Group was good and that the discussion went well.

d. Question of the Month: We’ll suspend this until January.

New Business:

a. Holiday Party

1. The budget for this year’s prizes is $850. If necessary, we can afford to spend more. Amy will ask sponsors for prize donations.
2. Jamie Dittmeier will get the poinsettias for the party.
3. The menu will be similar to last year-a buffet. We’ll have networking, swearing in of the 2005 officers, cash bar and door prizes for everyone.

b. Raffle Tickets.: Sarah & Lynn agreed to hold a supply of the raffle tickets in the event that the person responsible for selling them doesn’t make it to a chapter meeting.

Next Meeting:

The Dulles SHRM Transition Board Meeting will be at the Dulles Marriott on Wednesday, December 15th at 6pm.

Questions or Comments? Contact the President

Previous Board Minutes