Current Board Meeting Minutes

DULLES SHRM BOARD MEETING MINUTES
HumanR
November 6, 2006

Board Members Present:

Judy Carter, Legislative Liaison
Kurt Cowles, Past-President
Kimberly Esch, Registration Coordinator
Lisa Forester, SHRM Foundation Rep & Scholarship Coordinator
Joseph Gregory, Assistant Vice President, Membership
Evelyn Kaiser, Diversity/Workforce Education Director
Cindy Loison, Director, Discussion Group
Amy Lourenco, Secretary
Wendy Mack, Assistant Vice President, Programs
Judy Perrault, Director at Large
Mary Saily, President-Elect

Board Members Attending via Phone:

Maggie Chan, President
Sarah Cower, Treasurer
Mary Walter Midkiff, Vice President, Programs
Nidhi Kanungo, Student Chapter Liaison

Board Members Absent:

Andrea Evans, Assistant Vice President, Membership
Denise Hartman, Assistant Vice President, Programs
Denise Henderson, Communications Director
Lynn Padgett, Vice President, Membership
Chas Sumser, Certification Representative

Agenda
The meeting was called to order at 6:05 pm. 

Minutes
Amy Lourenco moved and Judy Perrault seconded a motion to approve the amended minutes for October 2006.  The motion passed unanimously.    

REPORTS

Finance
Sarah Cower presented the Treasurer’s report, with a checkbook balance of $23,506.60.  She also provided a budget update for Q3. 

Membership
Membership discussed renewal.  There will be two options on the website, one to renew and one for new members to join.  (Denise Henderson has been working with the webmaster on this.)  The renewal option will give members the opportunity to review & update their information. 

Members in Transition
Amy Lourenco presented a policy for offering members in transition the opportunity to attend Chapter meetings for the reduced price of $20.  In order to avail themselves of this benefit, individuals must be dues-paid members of the Chapter, apply for "transitioning status", and register & pre-pay on-line for each meeting.  Lengthy discussions of the proposed policy ensued around issues including the length of time/number of meetings someone could take advantage of this benefit and whether there was a sunset clause.  Amy Lourenco reminded the Board that student member benefits (free membership & reduced meeting cost) weren't limited by time or number; therefore, being more restrictive with members seemed inappropriate. 

Amy Lourenco moved and Judy Perrault seconded a motion to approve the policy on Members in Transition as presented.  The motion passed unanimously.

This new benefit will take effect with the January 2007 meeting.  In addition, the following items were noted for clarity:

Members must:

1.  Apply for “Transitioning Member” status when they need it (by using the form found on our website)

2. Re-affirm that status each month you want to attend as part of registering and paying on-line

3. Re-apply at the start of a new membership year, regardless of when you first applied.

4. The intent is to provide this benefit for up to a year; however, if needed for longer, speak to VP of Membership who will take your extension request to the Board for approval.

5. Benefits of transitioning status are subject to change or cancellation without notice.

NOVA SHRM Mentoring Program
Chas Sumser presented (via e-mail) information on NOVA's program.  It is a peer mentoring program where folks can learn about a new area of HR expertise from a peer.  Participation in this program has been extended to Dulles SHRM members because they have almost exhausted their membership.  NOVA covers the $200 cost for their participants.  Chas Sumser will be putting announcements in the next few newsletters asking if Dulles members are interested in participating.  The issue of monetary sponsorship (in whole or in part) was raised.  We felt we needed more information on (1) what we would be paying for and (2) the benefit to the Chapter before voting on monetary support.  It was also suggested that Mary Kitson, the head of the program for NOVA, provide a write-up of the program for us. 

Holiday Party
Amy Lourenco provided a brief overview of the up-coming Holiday party.   Maggie Chan will be re-sending the PowerPoint she created at the beginning of the year with 2006 goals.  Please respond to her with accomplishments that you'd like mentioned during the report at the party.  She envisions one slide per area.

By-Laws Revision
Kurt Cowles will not be at the November meeting to distribute and count the votes for the revision.  We need approximately 35 members for a quorum.  Several folks offered to help at the meeting with this task (as well as tallying the vote for the 2007 Board). 

Miscellaneous

• Denise Henderson needs newsletter items prior to the close of business on Friday, November 10th. 
• Mary Saily will be following up with Lynn Lorenz and Don Nagley on the 20th Anniversary celebration planned for the January meeting.  Watch your e-mail for more info.

The meeting was adjourned at 7:58 pm.

Respectfully submitted,
Amy Lourenco
Secretary