Dulles SHRM Transition Board of Directors Meeting
Monday, December 16, 2002

Judy Perrault opened the meeting at 6:10 pm by introducing herself and asked that all board members in attendance stand and introduce themselves. Amy Lourenco mentioned that she would like a way, possibly through the web site, that she can confirm whether an individual is actually a member or not, after she has a conversation with them. Robin Spivak mentioned that she would also like section of the website to be for board use only (password protected entry) where data is stored and updated including personal, demographic and dues and monthly meeting/program payments received, etc. Lynne Lorenz recommended that when talking with the web designer to first ask for a price quote before asking that he perform any changes because this can be costly.

Discussion came up about the October 15th meeting needing to be changed to the 22nd, due to conflicts with the State Conference. Cindy Loison recommended that we definitely should make this change to show support of the State Conference. Nancy Streeter mentioned that it was far enough in the future that she did not think the Marriott would have a problem making the change. Robin Spivak then mentioned another meeting in March/April that we may need to consider rescheduling due to Spring/Easter Break. However, Nancy Streeter noted that this date was not far enough in the future and she was sure this date would not be able to be changed with the Marriott.

Amy Lourenco mentioned that she was going to try to encourage our scheduled speakers for the 2003 calendar market their speaking engagements with Dulles SHRM to their client-base. She told the group that Jennell Evans does this and there is always a noted larger turnout for her meetings. Amy asked whether there were any objections and, after some discussion regarding the types of people that might come from this additional marketing effort, it was decided that the speakers’ client-base was not too far a stretch from the HR field and that Amy should definitely give this a try.

Cindy Loison then brought up the fact that there was no scheduled speaker for the July meeting and this might be a good meeting to try some experimentation, i.e., luncheon meeting. Discussion ensued regarding a lunch-time meeting, and a few members mentioned that this might be difficult being in the middle of a work day and another alternative might be a breakfast meeting.

Judy Perrault noted that there was no old business that needed to be transitioned as a group. However, individually board members could talk with their counterparts.

Deidre Iannelli asked how the process worked to gather and calculated the group demographics. Nancy Streeter answered that the working deadline for membership dues is January 15th and she can turn over the applications to the Diversity Directors from which to calculate the demographics. More discussion ensued about a possible database to be created and linked to the website. Judy Perrault wrapped up by mentioning that this could be a project for 2003 for launch in 2004 in light of the fact that Dulles SHRM membership is at a critical impasse for large growth. It was agreed by most of the group that this is an important/necessary project and that we consider forming a working group to pilot the database project. It was also decided that this seems to naturally fall within Membership’s scope of responsibilities.

Judy Perrault announced her goals for the chapter for the year 2003. Her first goal is to develop a mentor-protégé program for the chapter. Bernadette Gebhardt suggested that it could possibly be incorporated with the Career Development SIG program. Discussion turned to having a possible meeting that is solely dedicated to networking. Ideas brought up were a super-networking session where everyone met with each other at one-minute intervals. It was also mentioned that we could have a speaker at this meeting that specialized in networking but they didn’t necessarily have to speak for the 1 hr. allotted time so that we could devote more meeting time to actual networking.

The discussion returned to mentoring and a suggestion was made that there are several different mentoring formats besides the traditional one-on-one format and that we should determine the best mentoring format based on our chapter make-up. Someone also suggested that a working group should be formed to begin developing the mentor program.

Another goal of Judy’s is to increase funds for the chapter and she encouraged the group to think of alternate ways of doing this besides the traditional ways of raising meeting fees and membership fees.

Judy introduced her third goal - Succession Planning. She explained that she wants the board to work toward this as we approach 2004 so that board members will have a leg up when taking over director and officer slots. Some of these two-person director and officer formats are obviously in place, but she would like to have this format for every board position so that transitioning to new positions is easier on the board members.

Judy introduced her fourth goal - the implementation of a book summary/review club. Discussion and ideas ensued regarding this goal. We talked about summaries and reviews being published in the newsletter and even centering a few of the discussion groups around books read and reviewed. Judy encouraged the group to think about ideas for this goal as well as her others and bring them to the next meeting.

Lynne Lorenz suggested that this would be a great time to introduce forming committees outside the board to accomplish some of these goals while getting more of the members involved on a deeper level than just meeting attendance.

Judy concluded the meeting at 7:50 pm.

Questions or Comments? Contact the President

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